Planning a trade fair appearance or hosting a congress requires one thing in particular: a high level of organisation. After all, it is about coordinating hundreds or even thousands of participants. And each one of them would like their trade fair or event visit to run smoothly.

Companies would like numerous guests for their trade fairs, congresses events and other large occasions. The larger the number of participants, however, the more demands are placed on the invitation management. From content design to data handling, to translation into whichever languages are desired, the most diverse aspects must be taken into consideration.

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Handling name and address data in conjunction with a trade fair or an event requires sensitivity and must be performed systematically. This already begins with the data entry. On one hand, the data must be channelled correctly while keeping an overview of the control of the event. On the other hand, it must be ensured that it is handled properly according to the data protection act.

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After the invitation and registration of the participants for a large event, a well-functioning participant support is essential. Because there are always questions or requests, which must be answered around the clock and to complete satisfaction. There is also a multitude of further organisational necessities, such as issuing of visitor passes, ticketing or the organisation of shuttle services.

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The multitude of visitors to an event require, of course, a corresponding accommodation offer. These days, this can be a scarce and expensive commodity for a trade fair a congress or a similar event. All the better if a well working hotel management can pre-empt this.

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