Digitize events.
Create experiences.
We combine digital efficiency with real enthusiasm. Discover our smart software, hardware and service solutions for your next trade fair.
Our solutions from a single source
Full-service event IT for efficient, digital trade fairs & events.
Participant Management
Digital registration and management.
- Online registration & check-in
- Hotel management & booking processing
- Back-office services & participant communication
Booth Management
Digital organization of your exhibition booth.
- Information system & task management
- Meeting rooms & catering
- Shop & lead integration
Lead Management
Efficient visitor capture via app.
- Business card scan (OCR)
- Customized questionnaires
- CRM interfaces & mailing
Mobile Apps
Event apps for participants & teams.
- "My Event-App" with up to 13 modules
- Lead app for trade fairs & events
- Customized design in corporate look
IT & Network Technology
Hardware, systems & performance on site.
- Equipment rental & setup
- Networking & cabling
- On-site support & security
Backoffice Services
Full-service support before, during & after the event.
- Participant support (multilingual)
- Invitations & name badge printing
- Evaluations & reporting
Less effort. More impact.
Software, hardware & services from one source – flexibly combinable and ISO-certified. For clear processes and reliable results.
Everything from one source
Hardware, software and services for event management fully integrated.
Quickly adaptable
Our in-house software solutions enable short decision paths and flexible implementation.
Secure & certified
Data protection according to GDPR and ISO 27001 at enterprise level.
Smooth processes
Structured processes before, during and after your event.
Measurable results
Evaluations and reports for transparent project control.
Personal service
Direct contact and fast communication with our team.
The central tool for your team and your visitors
Your app in your corporate design – modular, event-specific, and optimized for all devices.
Information
Information
Information
Appointments
Media
QR Code
Map
Everything included – depending on target group
Activate exactly the modules you need. For team efficiency at the booth or as an information hub for visitors.
Valued by partners
Learn why leading companies trust our digital event solutions.
We have been working with XFAIR for 15 years now. We value them as a reliable, competent and committed partner for digital communication solutions at trade fairs, especially in the recording and management of our booth staff, hotel room management and catering planning. A real added value for our trade fair appearances throughout Europe.
Bernd Rulle
Team Lead Event Marketing
Marketing Communications, Press & PR
XFAIR has been a reliable partner for years, especially when it comes to recording and managing booth services at our trade fairs worldwide. I would also like to particularly highlight the professional and friendly support at the trade fairs.
Klaudia Becher
Head of Trade Shows and Events
ZF Friedrichshafen AG
We have a long-standing partnership with XFAIR with very good cooperation. We particularly appreciate the flexible further development and individual adaptation of the systems and services to our requirements.
Uwe Reinhardt
MATTEL GmbH
Krones works exclusively with high-quality service providers. In XFAIR, we found a professional and innovative partner more than 10 years ago.
Sandra Schindlbeck
Communication Manager Live Events
KRONES AG
We have been working with XFAIR for 15 years now. We value them as a reliable, competent and committed partner for digital communication solutions at trade fairs, especially in the recording and management of our booth staff, hotel room management and catering planning. A real added value for our trade fair appearances throughout Europe.
Bernd Rulle
Team Lead Event Marketing
Marketing Communications, Press & PR
XFAIR has been a reliable partner for years, especially when it comes to recording and managing booth services at our trade fairs worldwide. I would also like to particularly highlight the professional and friendly support at the trade fairs.
Klaudia Becher
Head of Trade Shows and Events
ZF Friedrichshafen AG
We have a long-standing partnership with XFAIR with very good cooperation. We particularly appreciate the flexible further development and individual adaptation of the systems and services to our requirements.
Uwe Reinhardt
MATTEL GmbH
Krones works exclusively with high-quality service providers. In XFAIR, we found a professional and innovative partner more than 10 years ago.
Sandra Schindlbeck
Communication Manager Live Events
KRONES AG
Efficient booth management – reimagined
Control all processes at the booth centrally – live, transparent and analyzable. This way your team stays synchronized at all times and your booth in optimal flow.
Central info system & clear processes
Roles, tasks and communication – everything in one system.
The central info system consolidates all processes at the booth, creates transparency and keeps your team on track in real time.
- Staff calling & task management
- Check-in/out with live status
- Meeting room & resource management
- Clear roles, permissions & responsibilities
Catering Systems
- Individual product selection & daily menus.
- Optimized workflows for reduced staffing requirements
- Detailed reporting & invoicing
Shop Systems
- Cash, card & RFID payment.
- Real-time daily reporting
- Individualized billing
Support at the booth
- Task distribution & prioritization.
- On-call technical support
- Direct team communication at the booth
From planning through implementation to evaluation – XFAIR accompanies you in every phase of your trade fair project.
More qualified leads – less effort
From scan to CRM in one flow – offline-capable, customizable and with automatic follow-ups.
- Customizable questionnaires
- Photos & notes
- Tags & priorities
- Thank-you emailactive
- CRM syncactive
- Create taskoptional
Register. Accommodate. Relieve.
Three building blocks that noticeably simplify your event organization – flexible, high-performance and in your brand look.
Online Registration
Fast, brand-compliant, high-converting
- Variable fields – tailored exactly to your project
- Individual branding & responsive UX
- GDPR-compliant & securely hosted
Hotel Management
Comfort for guests, control for teams
- Software self-use or full service
- Quotas & confirmations under control
- All information in the My Event app
- Reduced cancellation & no-show costs
Backoffice Services
Relief where it counts
- Multilingual customer support
- Lead processing & quality assurance
- Name badge printing & invitations/tickets
- Training & Evaluations
Hardware, networks & operation – ready to use
Hardware
Rental incl. setup and support
- Communication & conference: VoIP phones, conference systems
- Print & Scan: Print/scan, badge printing
- Registration & access: RFID/QR scanner, access control
- POS systems & IT: Notebooks, tablets, servers
- Media & presentation technology
Networks
Stable. Fast. Secure.
- Performance & bandwidth in focus
- High security standards
- Redundant connections
- Professional cabling & fiber optics
Operation & Service
Onsite support, monitoring, SLAs
- Setup, Configuration & Acceptance
- Proactive monitoring & alarms
- Response times according to SLA
- Onsite technicians & hotline
Ready for your next event?
Let us make your event a success together. Contact us for a non-binding consultation.
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