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Messestand-Management/Catering-Systeme

Catering systems for teams, guests and crew

To make visitors, customers and staff feel comfortable at your booth, reliable and efficient catering with food and drinks is essential.

Our catering systems ensure that selection, quantities, availability and logistics are always perfectly aligned. This contributes significantly to the success of your trade fair presence or event—smoothly, flexibly and professionally organized.

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The challenge

A working catering system is much more than providing food and drinks. It’s about the interplay of logistics, quality and timing—because only when selection, quantities and availability are perfectly aligned will your trade fair presence be remembered positively.

Our systems help you reliably cater to visitors and staff alike—and maximize the comfort factor at your booth.

Visitor comfort

To make visitors feel comfortable, adequate catering with food and drinks must be ensured.

Complex logistics

Selection, quantities, availability and logistics must be kept under control.

Success factor

Well-functioning catering systems contribute significantly to the success of a trade fair or event.

Our Services

EMS also offers the ideal solution for efficient catering systems. With their support, catering orders and processes run in a controlled, transparent, and time-saving manner – from ordering to evaluation.

Mobile Ordering

Employees can place orders via smartphone or tablet and have them delivered directly to the desired location.

Selection & Control

Keep track of the selection, quantity and availability of food and drinks at all times – centrally controlled via EMS.

Detailed Analytics

The catering remains traceable and controllable at all times during an event.

Fast Processing

Catering orders are processed automatically and efficiently – simply, securely and quickly.

Catering Module

Maximum Flexibility for Your Staff

The XFAIR Catering Module offers your booth staff the greatest possible flexibility on site. It is an easy-to-use ordering tool that lists available products by category.

Categories

Products are clearly organized by category.

Flexible Selection

Single or multiple selection options available for orders.

Comments

Order-related comments make communication easier.

Delivery Location

Capture table, room, or area numbers for precise delivery.

Terminal Option

Optional bar terminal available, following the same ordering logic.

Easy to Use

Modern, intuitive ordering tool — optimized for mobile and tablet.

Catering Module

Easy-to-use ordering tool with product categories, multiple selection and comment function.
Smartphone & Tablet optimized

Terminal for Event Bars

For orders at an event bar, a terminal can be set up that works on a similar principle. The user has the option of single or multiple selections as well as ordering comments. The name of the person placing the order and the table or room number are usually recorded.

The Process

Our process in individual steps
01

Needs planning

Analysis of your catering requirements and definition of the desired product groups.
01

Needs planning

Analysis of your catering requirements and definition of the desired product groups.
02

System setup

Configuration of the catering module with product categories, selection options and delivery locations.
02

System setup

Configuration of the catering module with product categories, selection options and delivery locations.
03

Integration

Integration with the EMS for central control, monitoring and analysis of all orders.
03

Integration

Integration with the EMS for central control, monitoring and analysis of all orders.
04

Training

Training your staff on the intuitive operation of the catering module.
04

Training

Training your staff on the intuitive operation of the catering module.
05

Live Operation

Real-time overview of all orders and automated data analysis for full transparency.
05

Live Operation

Real-time overview of all orders and automated data analysis for full transparency.

Your Benefits

With the Event Management System (EMS), project managers stay in full control of catering at all times — from selection and availability to real-time reporting. All orders, deliveries, and processes are centrally managed and can be controlled easily and securely. This ensures your catering service remains efficient and transparent throughout your entire event.
  • Controlled, simple, and fast catering orders
  • Mobile ordering via smartphone or tablet
  • Delivery directly to the desired location
  • Control over selection, quantity, and availability
  • Controllable at any time during the event
  • Detailed real-time analysis
  • Billing per person, cost center, or company

Service Quality

100%

Controlled & Easy

24/7

Real-time visibility

EMS

Event Management Software

Catering Systems for your booth?

Contact us for an individual offer.

Request consultation now+49 (0)89 3090968-0

Or contact us directly:

info@xfair.com+49 (0)89 3090968-0
XFAIR GmbH · Elisabeth-Schiemann-Bogen 1 · 85716 Unterschleißheim

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info@xfair.com
Elisabeth-Schiemann-Bogen 1, 85716 Unterschleißheim

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