Participant Management
Complete solution for invitation, registration, accreditation and reporting – digital, modular and from a single source.
Complete participant management in one system
Coordinating hundreds or thousands of participants requires professional systems. Participant management at XFAIR offers the opportunity to fully cover the individual components of event organization.
Event Management System (EMS)
Our experience from over 2,000 projects is built into a web-based platform used by leading companies worldwide to manage their events. XFAIR EMS combines invitations, registration, accreditation, and reporting in one system — multilingual, device-independent, and intuitive to use. This allows you to manage every step of your participant journey efficiently and centrally. All attendee touchpoints — from invitation to check-in — appear consistently in your corporate design, ensuring a professional brand experience.
Our core services
Three central building blocks for your perfect participant management
Online Registration
Online registration enables complete management of participants and resources – from invitation to accreditation.
- Custom layout in your corporate design
- Appointments & room bookings
- Hotel and service assignments
- Customizable fields and workflows
- Personal data & criteria values
Hotel Management
Use the integrated hotel management independently or as a service from XFAIR – with central administration, automatic confirmations and flexible payment processing.
- Maintain hotel data & room allotments
- Automatic booking confirmations
- Integration into the My Event app
- Credit card & cost center billing
- Reduce no-shows
Backoffice Services
Professional backoffice services completely relieve your team – from participant support to follow-up.
- Multilingual customer support
- Invitation dispatch & name badges
- Lead refinement & qualification
- Reporting & staff training
Personalized invitations with tracking
Invitation Management
Personalized invitations with automatic sending, response tracking and follow-up function ensure reliable participant numbers and less manual effort.
Ready for professional participant management?
We put together a package tailored to your needs for your next event.